Executive Assistant to UK COO and UK Risk, London

London Based/ Hybrid Working

• Are you a good communicator and enjoy variety?
• Do you enjoy building relationships and collaborating with your colleagues?
• Can you manage competing priorities?

What is the Role:

The role will be based in our London offices at St Mary’s Axe. The successful candidate will be responsible for administration, diary management and logistics for 2 members of the UK Senior Management Team. You will work closely with Senior Management to support them with the day-to-day requirements by helping them manage their workload and diary, organise their day and prioritise activities. You will work closely with their teams building a successful network and also collaborate closely with the other Executive EA’s.

Key accountabilities:

• Diary management for two members of the UK Leadership Team
• Organise meetings, travel and accommodation when required
• Minute taking for Committee and team meetings
• Work closely with the Senior Leadership team within UK COO and UK Risk to ensure effective running of the departments
• Collaborate with your fellow Executive Assistants to always ensure effective cover.

What you Will Bring:

• Ability to manage your time effectively dealing with competing priorities and organise workloads
• Use Microsoft office applications to a good level
• Have good written skills, able to take minutes to a good standard
• Problem solve and anticipate administrative problems
• Communicate clearly with various stakeholders.
• Experience of banking would be an advantage.

Why Work for AIB   :

We are committed to offering our colleagues choice and flexibility in how we work and live and our hybrid working model enables our people to balance their time between working from home and their designated office, subject to their role, the needs of our customers and business requirements.

Some of our benefits include;

• Market leading Pension Scheme
• Healthcare Scheme
• Variable Pay
• Employee Assistance Programme
• Family leave options
• Two volunteer days per year

Please click here for further information about AIB’s PACT – Our Commitment to You.

Key Capabilities

• Customer First Gains insight into Customer needs and identifies opportunities that benefit the customer.[In this case customer being your Line Executive]. Embraces customer feedback and insights to inform decisions, developments and customer offerings​. Identifies opportunities and delivers sustainable solutions that benefit customers and communities
• Collaborates: Build partnerships and work collaboratively with others to meet shared objectives.
• Eliminates Complexity: Focuses on continuous improvement.​ Strives for continuous growth and development to deliver quality outcomes. Recognises that change is constant and practices adaptability​
• Communication: Communicates with clarity and precision  in both written and verbal contexts. Presenting complex information in a concise format that is audience appropriate. 
• Stakeholder Management: Cultivates and maintains business relationships, partnerships and alliances internally, externally and virtually with key stakeholders.
• Strategy Development: Develops and implements corporate and business level strategies, ensuring everyone understands the strategy and knows how to deliver it.

If you are not sure about your suitability based on any aspects of the role advertised, we encourage you to please contact the Recruiter for this role, Aoife Donoghue at careers@aib.ie  for a conversation.

AIB is an equal opportunities employer, and we pride ourselves on being the first bank in Ireland to receive the Investors in Diversity Gold Standard accreditation from the Irish Centre for Diversity. We are committed to providing reasonable accommodations for applicants and employees. Should you have a reasonable accommodation request please email the Talent Acquisition team at careers@aib.ie

Disclaimer:

Unsolicited CV’s sent to AIB by Recruitment Agencies will not be accepted for this position. AIB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.  

Application deadline :Tuesday 25th March 2025