Assistant Company Secretary, Dublin

Date: 15 May 2024

Location: Dublin, IE, IE

Company: Allied Irish Bank

Role: Assistant Company Secretary

 

Location: Molesworth Street, Dublin 2 (Hybrid)

 

This role is being offered on a permanent, full-time basis.

 

About the Role:

The role involves supporting the Group Company Secretary in providing professional corporate governance and secretariat services to the Chair, Board of Directors, and Board Committees of AIB Group plc, Allied Irish Banks, plc, and retail shareholders, and promoting best practice in corporate governance in line with AIB’s policies and guidelines, regulatory, statutory and listing requirements, company law and market practices.

 

This role requires initiative, attention to detail and excellent communication skills. You will also need to effectively manage relationships with a number of senior stakeholders, working with senior executives and Directors, be able to learn and adapt quickly and be comfortable with technical subject matter areas, for example, risk management and financial reporting requirements.

 

Key Responsibilities Include:

 

  • Provision of professional corporate governance and secretarial support and advice to the Board of Directors of AIB Group plc and Allied Irish Banks plc.
  • Planning and organising Board Meetings, including drafting of the work programme and agendas, scheduling items for consideration in accordance with the Group’s strategic priorities, organising clear and appropriate papers and preparing detailed fit for purpose minutes so that fiduciary and banking requirements are met.
  • Provision of all aspects of support to designated Board Committees including planning, organising and attending meetings, agreeing the work programme and agendas, scheduling items for consideration in accordance with the Group’s strategic priorities, organising clear and appropriate papers and preparing detailed, fit for purpose, minutes.
  • Maintenance of schedules of agenda items and action logs in respect of Board Meetings and Board Committee Meetings, ensuring agenda items are appropriate for discussion at the relevant fora, following up to ensure that all decisions are executed and that corporate governance requirements are met.
  • Management of the annual effectiveness evaluation process for the Board.
  • Ensuring that the Directors are aware of and compliant with their corporate governance obligations and relevant market listing requirements and monitoring and advising the Board on the adoption of changes in corporate governance, regulatory and statutory requirements of relevance to the role of the Company Secretary’s Office and the functioning and operation of the Group and its Board and Committees
  • Updating and maintenance of relevant Corporate Governance owned policies and Frameworks as well as providing advice on and ensuring compliance with Board and relevant internal policies.
  • Provide professional corporate secretarial services to the Market Announcements Committee (“MAC”) and manage and monitor the Group’s policies and processes for adherence to the requirements of the Market Abuse Regulations.
  • Engaging with Institutional Shareholder Bodies and Proxy Advisory Firms to facilitate a better overall understanding of AIB for shareholders and a better understanding of the views and policies of institutional shareholders for the Bank.
  • Ensuring relevant inputs to the Annual Report are appropriate and in line with regulatory requirements and best practice.
  • Managing the process for on-boarding of new Directors in support of the Nomination & Corporate Governance Committee and in line with Board approved Policy; ensure provision through HR and others of an appropriate training and development programme for both internal and external director appointees.
  • Acting in place of and supporting the other Assistant Company Secretaries as required.

 

What you will bring:

 

  • At least 8 years’ experience working in a corporate governance or company secretarial role in the recent past, or in an assurance, audit, finance or risk function with a broad understanding of AIB’s core businesses and operations.
  • Experience in a regulated financial services environment and/or experience gained within a listed company would be advantageous.
  • Strong communication and stakeholder management skills with proven confidence and ability to influence stakeholders.   
  • Ability to work efficiently under pressure, in a fast-paced environment and manage competing priorities with tight deadlines.
  • Ability to work collaboratively with others to achieve shared objectives.   
  • A relevant legal, business or accounting qualification desirable. Part qualified or ICSA qualified would also be an advantage.

 

 

Life at AIB

 

At AIB, we have a clear purpose - Empowering people to build a sustainable future. We want to be at the heart of our customers’ financial lives by giving them an exceptional experience. That goes for our employees too.  We are building a culture that breaks the conventions of what our customer and employees expect of a bank.

 

We are committed to offering our colleagues choice and flexibility in how we work and live.  Our hybrid working model enables our people to balance their time between working from home and their designated office, subject to their role, the needs of our customers and business requirements.  More details on our hybrid working arrangements and expected office attendance for your role will be provided to you during the recruitment process.

 

AIB is an equal opportunities employer, and we pride ourselves on being the first bank in Ireland to receive the Investors in Diversity Gold Standard accreditation from the Irish Centre for Diversity. We celebrate diversity and believe in a culture of inclusion where all our employees can succeed. We welcome applications from people of diverse backgrounds and abilities. We are committed to providing reasonable accommodations for applicants and employees. Should you have a reasonable accommodation request please email the Talent Acquisition team at careers@aib.ie.

 

If you feel you have what it takes, click apply and fill in the online application form. If you would like more information please contact the Talent Acquisition Team at careers@aib.ie

 

 

By when?  Closing date isWednesday 29th May 2024

 

Disclaimer:

Unsolicited CV’s sent to AIB by Recruitment Agencies will not be accepted for this position. AIB operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our recruitment partners.


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