Company Secretarial Practice Manager - Dublin

Role: Company Secretarial Practice Manager

Location: Molesworth Street, Dublin 4

This role is being offered on a Permanent basis.

The role involves supporting the Deputy Group Company Secretary and Assistant Company Secretary, Company Secretarial Practice, in ensuring the completion of all company secretarial practice requirements as they relate to AIB Group plc, Allied Irish Banks plc and its subsidiaries (“the Group”), to include compliance with the Companies Act 2014, listing rules and applicable corporate governance obligations.

We’re looking for someone who will:

• Act as Company Secretary to the Group’s material regulated Irish subsidiaries and other regulated entities ensuring adherence to best practice corporate governance practices and monitoring and reporting on compliance with all relevant regulations including the CBI Corporate Governance Requirements, the Companies Act, 2014 and filings submitted to the Companies Registration Office;
• Work with Subsidiary Board Chairmen and members (including Independent Non-Executive Directors and Senior Management) in planning, organising and attending Subsidiary Board and Committee meetings ensuring that they are managed efficiently and effectively including in relation to work programmes, agendas and action logs, scheduling items for consideration in accordance with the Group’s strategic priorities, organising and preparing clear and appropriate papers and preparing detailed fit for purpose minutes so that fiduciary and banking requirements are met;
• Manage the annual effectiveness evaluation process for the Subsidiaries;
• Ensure that the subsidiary entities and their Directors are aware of and compliant with applicable company law, corporate governance and other statutory and regulatory obligations along with compliance with AIB’s internal governance and subsidiary management policies and procedures so as to protect the interests of AIB and its Officers;
• Oversee management of the statutory obligations of AIB Group plc, AIB plc and the 60+ Irish subsidiaries; Submissions to the Companies Registration Office including Annual Returns, Financial Statements and changes to the Board, Constitution, Share Capital, Beneficial Ownership register etc.;
• Work with the Deputy Secretary and Assistant Company Secretary in planning, organising and attending General Meetings, organising clear and appropriate papers and preparing detailed fit for purpose minutes as directed, so that fiduciary and regulatory requirements are met;
• Assist the Deputy Company Secretary and Assistant Company Secretary as directed including ensuring compliance with the applicable listing rules so as to protect the interests of AIB and its Officers,  preparing allocated aspects of the AFR (continuing to enhance reporting in line with best practice), managing the Group’s Registrar relationship and related activities including all shareholder communications and meeting requirements;
• Monitor upstream regulation and best practice company secretarial, company law and listing developments and provide briefings to the team on requirements arising therefrom;  Attend internal and external legal working group meetings and conferences on behalf of the office and ensure that the office is kept abreast of developments and has the opportunity to input into related consultation processes;  
• Work with the Assistant Company Secretary and the wider Corporate Governance team in fulfilling the broader accountabilities of the team in an enhanced controlled environment;
• Work with, support and deputise for the Assistant Company Secretary, Company Secretarial Practice as directed.

Who are we?

We’re AIB. A strong Irish bank packed with purpose - to back our customers to achieve their dreams and ambitions. That goes for our employees too. We’re made of small teams where you have the chance to shine.

Why join us?

We are excited about how we have changed our focus. We want to be at the heart of our customers’ financial lives by giving them an exceptional experience. We are building a culture that breaks the conventions of what our customer and employees expect of a bank.

Does this sound like something that you want to be part of?

You will need to show us that you can/have:

1. Strong communications and influencing skills to engage with stakeholders together with the ability to respond to increasing demands
2. Strong focus on detail having regard to the extensive span of the role and its component parts
3. Strong technical ability with in depth knowledge of the Companies Act 2014
4. Manage and prioritise the many roles to be fulfilled requiring strong organisational skills

Please note: The Minimum Education requirements for entry to AIB is 5 passes in the Leaving Certificate (or equivalent), to include a pass in English and Maths. These must be achieved at either Ordinary or Honours Level. Confirmation of this will be sought if successful for the role.

If you feel you have what it takes, click apply and fill in the online application form. If you would like more information Jennifer from the Talent Acquisition Team can help. You can contact her on 01-6417541 or email careers@aib.ie.

By when?  Closing date is Thursday, 27th June

Posting Notes: Ireland (IE) || [[stateProvince]] || [[jobCategory]]  || [[mfield1]]  ||